Controller

Department: Finance
Reports to: VP Finance
Job Level / FLSA:  Professional/Managerial #3 / Exempt

Summary

The Controller is responsible for the timely and accurate preparation of monthly financial statements in conformity with accounting practices prescribed or permitted by state regulators and statutory accounting principles. Manages and controls access to and changes made to the general ledger and account number structure. Works directly with Management and VP of Finance to prepare the annual budget for the Company.

Essential Duties and Responsibilities

• Manages and prepares monthly financial statements timely and with a high degree of accuracy. Delivers monthly financial statements to Management and the Board of Directors. Reviews monthly financial statements with the V.P. – Finance and CEO/President.
• Maintains the network based general ledger. Coordinates and maintains the documentation of the company’s financial transaction processing systems and related accounting control procedures. Works with Information Systems personnel, third party consultants, and vendors to implement improvements in financial transaction processing and control procedures.
• Acts as a resource to departmental personnel to address technical questions regarding maintenance of various account balances and the effective use of general ledger.   Answers questions of a general accounting nature for other company personnel.
• This position will be responsible for the quarterly and annual statement. For the annual statement, this position will accurately prepare Part 3-Expenses, Schedule P, tax footnotes, statutory trial balance with adjustments and Insurance Expense Exhibit according to the agreed upon year-end close schedule.
• Processes the quarterly state premium tax estimated payments. Prepare and file the annual state premium taxes.
• Assists the V.P. – Finance in the review and reporting process of statistical, accounting and budget information.
• Maintains the book and tax depreciation schedules.
• Coordinates the external financial audit process including periodic examinations by the Virginia Bureau of Insurance. Acts as resource to auditors and examiners by answering questions and providing supporting documentation as requested. Serves as staff liaison for the Audit Committee.
• Coordinates the annual CPA Audit by providing requested documentation, premium/claim samples, contracts, reconciliations, etc.
• Serves as backup for the Accounting Associate to include accounts payable, claims checks, return premium checks.
• Maintains the policy and procedures manual for the Finance Department. Annually reviews all internal control memorandums with department heads, as needed.
• Creates Insurance reports as necessary for financial reporting & analytics.
• This position is responsible for managing the periodic reconciliation of major balance sheet accounts (AR Recon, Commission Payable, Reinsurance Payable, etc.).

Other duties as assigned. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

All employees are expected to participate in catastrophic events.

Skills Required

• Must have the ability to learn, use and assist others in using multiple software applications. Must be able to communicate problems with software to appropriate technical resources.
• Must set a positive example through strong work ethic, commitment and enthusiasm within the Department and Company. Must be innovative in seeking new and more effective solutions.  
• Must effectively manage time, schedule and prioritize tasks to achieve goals while maintaining a stable performance level under pressure.
• Must be able to write and speak clearly and concisely to communicate technical issues and concepts to management, regulatory entities and others as required.
• Ability to read and interpret documents such as accounting guidelines and the Federal Income Tax Code.  
• Math skills must include addition, subtraction, multiplication, and division. Must be able to calculate percentages, averages, and apply various financial formulas and functions.
• Must understand and execute instructions, complete and document tasks accurately and timely. Perform complex non-routine tasks with minimal supervision.

Qualifications

Bachelor’s degree with a major in Accounting, Finance or Business. Certified Public Accountant (CPA) or Associate in Insurance Accounting and Finance (AIAF) designations are preferred. Statutory Accounting experience and a general knowledge of the insurance industry, Company and Department functions required. Must have a thorough understanding of insurance accounting principles and financial concepts.

Supervisory Responsibilities

This position provides guidance to accountants and accounting associates in the Finance department.

Physical Demands and Work Environment

This position is located at our Irvington, VA office. The physical demands require the ability to sit, talk, see and hear and to be able to operate telephone and computer keypad.

Reasonable accommodations may be made to enable those with disabilities to perform essential functions.